Business Office Specialist

Golden Living Centers 3175 Lancer St -  Portage, Indiana 46368
5/16/2018 12:48:37 PM
JOB ID: OPE-18-00022 Specialty: Operations





As a Business Office Specialist at Golden Living Centers, your assistance facilitates our mission. Each day, you will be responsible for providing effective support to our office operations in your area of expertise. You will be facilitating superior healthcare and making an impact on the lives of our patients and their families. You'll know it each and every day, as you are rewarded for your efforts and hard work in this valued role. Make your mark as a Business Office Specialist at Golden Living Centers by performing a wide variety of day-to-day responsibilities.

We're looking for individuals who are detail-oriented, dedicated and have meaningful experience in this field. We are seeking individuals who are motivated by the impact of their work.


Responsible for the completion of all business office tasks performed at the location, including but not limited to payroll/personnel, accounts payable and general administration. Implement procedures for timely and appropriate record keeping, billing, data management, statistical analysis and information system reports.


  • May prepare reports utilizing all data and computer systems to share with the administrator and/or central billing office, as appropriate.
  • May assist families with Medicaid eligibility process, including documenting in appropriate systems all follow-up and monitoring until process complete
  • Works closely with the location to maintain all necessary data and files to support the billing and financial activities
  • Performs On-Boarding function for specific disciplines
  • Manages all personnel records, employee medical records, and mandatory periodic reports
  • Processes Accounts Payable in accordance with business office policy and procedure
  • Maintains select patient/resident records (paper and electronic)
  • Perform all payroll related job duties
  • Coordinates the daily flow of financial information / documentation to and from the central billing office (CBO) to facilitate the timely billing and collection of accounts receivable.
  • Performs all duties as trust fund custodian in accordance with Resident Trust Fund policies and procedures including weekly reconciliation (GLC only)

Code of Conduct

Must adhere to the Company's Code of Conduct and Business Ethics policy including documentation and reporting responsibilities


  • High school diploma or equivalent required. Associates degree or certificate preferred. Equivalent work experience may be substituted
  • Minimum of 2 years accounting, bookkeeping or record keeping experience, in a medical setting preferred
  • Previous health care related billing experience preferred
  • Must be capable of maintaining regular attendance


  • Knowledge of Medicare and Medicaid specific programs
  • Knowledge of methods, practices and terminology used in medical, financial, and statistical work
  • Must be able to maintain confidentiality regarding patient, employee and company proprietary information
  • Must have the ability to relate professionally and positively and work cooperatively with residents, families and other employees at all levels
  • Must possess computer skills of the types and at a level necessary to accomplish the job


Sedentary work involves lifting no more than 10 pounds at a time and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required occasionally and other sedentary criteria are met.


Golden Living and AseraCare Hospice are committed to enhancing the lives of the patients we care for. Here, you'll find some of the best professionals in healthcare working together to provide the highest level of care to every patient and resident we serve. And, we're able to offer career opportunities that fit almost anyone's background or level of experience. From where you work to how you work to everything in between, we're confident that at Golden Living and AseraCare Hospice, you'll find exactly what you're looking for in your career.

Position: Part-Time
Shift: Days

Portage, IN
Portage, Indiana

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