Assistant Executive 3

Golden Living Centers 5955 S. Emerson Avenue, Suite 500 -  Indianapolis, Indiana 46237
12/28/2017 3:15:32 PM
JOB ID: ADM-17-00019 Specialty: Administrative Support

   

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JOB ADVERTISEMENT

As a Executive Assistant 3 at AseraCare Hospice/Golden Living, you'll work closely with leadership in many different departments, providing meaningful and vital support. Your administrative and clerical work will meaningfully support a variety of office functions and help to ensure smooth and efficient operations. All this you'll do with a smile to help promote positive relationships. That's because you know your expansive work as a Executive Assistant 3 will facilitate our mission of providing an extraordinary experience for our patients and delivering the highest quality care. We're seeking a qualified candidate who is compassionate, a multi-tasker and ready to collaborate with leadership to change lives. The right person will be experienced and come to work with a positive attitude every day.

GENERAL PURPOSE

Supports senior executives and their staff by enhancing their effectiveness. Provides high level information-management support and handles administrative functions. Responsibilities may include preparing reports and financial data, coordinating small projects or customer relations. Exercises considerable discretion and independent judgment in determining trends, disseminating information and analyzing complex information.

ESSENTIAL JOB DUTIES

  • Performs detailed analysis and prepares moderately complex reports
  • Coordinate projects of moderate scope (e.g. gather data for board reports; business updates or assist in preparation of BOD reports).
  • Prepare presentations including some creation of original content
  • Represents executives in meetings or events
  • Answer simple to moderately complex questions based on the knowledge of executive's position, department policies, etc.
  • Coordinates workflow of other administrative employees to ensure efficiency
  • Responsible for training of new administrative employees
  • Relieve management of administrative detail on projects

CODE OF CONDUCT

Must adhere to the Company's Code of Conduct and Business Ethics policy including documentation and reporting responsibilities.




QUALIFICATIONS

  • High school diploma or equivalent minimum. Associates Degree preferred
  • Minimum ten (10) years administrative or secretarial work experience sufficient to develop broad skills, competency and familiarity with business practices of a large organization
  • Ability to travel up to 10% of time
  • Must be capable of maintaining regular attendance

KNOWLEDGE, SKILLS, ABILITIES & BEHAVIORS

  • Advanced skills in Microsoft Office including Word, Excel, & PowerPoint and other scheduling software
  • Ability to manage multiple projects with competing priorities
  • Ability to process complex data and reports
  • Excellent telephone skills
  • Excellent communication skills
  • Professional demeanor
  • Ability to prioritize tasks
  • Initiative (self-starter) with ability to work without close supervision
  • Must be able to maintain confidentiality regarding patient and company proprietary information
  • Must have the ability to relate professionally and positively and work cooperatively with patients, families, and other employees at all levels

PHYSICAL AND SENSORY REQUIREMENTS (with or without the aid of mechanical devices)

Mobility, reaching, bending, lifting (minimum of 10 pounds), fine hand coordination, ability to read and write, the ability to understand and follow written and oral instructions and directions, ability to travel, and ability to remain calm under pressure.



COMPANY PROFILE

Golden Living and AseraCare Hospice are committed to enhancing the lives of the patients we care for. Here, you'll find some of the best professionals in healthcare working together to provide the highest level of care to every patient and resident we serve. And, we're able to offer career opportunities that fit almost anyone's background or level of experience. From where you work to how you work to everything in between, we're confident that at Golden Living and AseraCare Hospice, you'll find exactly what you're looking for in your career.



Position: Full-Time
Shift: Days

Indianapolis, IN
Indianapolis, Indiana


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